HOA Meeting Minutes: 10 April 2024

Started 1704 PT

Highlighted items are follow up actions.

In attendance:

• Michael Thompson
• Larry Sanders
• John Maseng
• Carol Casperson
• Steve Schmidt

1. Website. Carol discussed work w/Jennifer. Consider changing structure of our website to provide better utility.
   1. Beaverbuilder is more labor intensive, not as flexible, but less expensive.
   2. Do we want a place to store documents? From HOA meeting, interest was in communicating (e.g., when something happens, letting people know quickly).
   3. What is the cost difference? Carol emailed us this info.

1. 10 hours laborà $500 to $700
2. $180 for website theme purchase. Is this a one-time cost or recurring? Carol thinks one-time, but will check.

1. 1. How much traffic to we get? Carol doesn’t think that we have a way to measure hits.
   2. Periodic emails would be great.
   3. Carol suggests having roles defined so that homeowners (HO) know who to ask. To include POCs at ZP (e.g., Lynette).
   4. Michael to coordinate w/Carol to meet w/Jennifer to define what we need.
2. Construction. John mentioned Glendale ordnance that contractors are liable for up to a year after finishing for fixing damage.
   1. We do charge a road-damage fee as part of the building permit process.
   2. They are supposed to include us on their insurance policy. That *should* allow us to file a claim. John pointed out that would be good to extend that out for a year. Michael should talk to the attorney about this.
   3. John suggests that HO take picture of roads prior to build for use after the fact.
   4. John try to get copy of Glendale ordnance.
3. Building plans/ARB
   1. Lot 27 is coming along. Larry called owner about road damage.
   2. Lot 23, we met w/them at HOA meeting, they were very receptive. Good plan for re-routing water. Met w/them prior to meeting; walked lot w/Serrano.
   3. Lot 21. John showed them where to put debris. They need to find their property markers.
4. Gate
   1. Jennifer at Kirkland said that they are gearing up to do the work. Maybe in the next few weeks. Michael wants advance notice so that we can work with them.
5. Roads
   1. Lyndon gave us a ROM estimate of ~$150K for repair and micro-surface or chip seal.
   2. Big question: Do we want to wait or do it now?
   3. Carol asked about the south part of N. Fork Rd. John said that part of the road is going to be re-routed.
   4. Steve: Find out if County is going to be doing micro-surfacing.
6. Fiber optic
   1. Reached out to Michael about adding lines. Do we need to give them an easement?
   2. Larry thinks that the easement already exists.
   3. John has worked with Blaine at South Central. FO connect to the boxes at the intersection. They need HO permission.
   4. They will have to dig to install à not any existing conduit.
   5. Michael will follow up w/South Central.
7. Blue Stake for fire pole and sign at gate
   1. John called them, but they need to hear from the folks doing the work. It’s good for two weeks.

1. E.g., ZP or EZSSD or Larry Rose Construction (LRC) need to make the call.

1. 1. John wants to put a street sign at intersection of fire house road.
   2. Would make sense to have them mark it so that we know where we can dig.
2. Water
   1. Kevin told me that it would be another 2 weeks to get the pump replaced.
   2. Chalyse mentioned colored water. Steve checked w/Fire Dept, they haven’t used hydrants. Jake (ZP) hasn’t done anything. I asked Andy to swing by Lot 57 and flush the hose bib.
   3. John asked if they are going to use the 1600’ well.

1. I’ll check w/Kevin on this, I *think* that they’re still using the spring.

1. John asked for notification to HOs
   1. Annual requirement for fire pits to be checked.
   2. Location of burn pile in Little Ponderosa.
   3. Contact John for more info.
2. Burn
   1. Spencer Rollo (Fire Warden) did burns along road.
   2. Hopefully they’ll get going on the Cave Canyon work.
3. Voted to keep HOA structure as is (Michael as Board Chair)

Finished at 1807.